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A MOTIVATED AND A PRODUCTIVE PUBLIC SERVICE

Our public service or civil service as it is commonly known is very unproductive by any measure. It currently lacks initiative and creativity. It just exists and does not make any real meaningful and measurable impact on the lives of Batswana in general and business in particular, if anything, it frustrates the efforts of ordinary people in their individual efforts to enhance their livelihood and also it limits the business community by making the business environment in our country onerous and unnecessarily unattractive when the contrary should be true.

I refuse to accept that our people are by nature unproductive. I refuse to agree that by nature our people in the civil service lack initiative. I refuse to concur with those who believe that our people by nature lack creativity. I believe strongly that our people can be productive, can be efficient and effective. 

I believe our civil service has the capacity, the skills and aptitude to be as productive, as efficient and as effective as the best civic service any where in the world or better. What then are the challenges that prohibit our public service from being the best it can be?  I would like to explore these challenges, but not as an academic exercise but as a social observation based on the existential realities in our country today.

The World Bank and or the IMF have said many times that our civil service is blotted and inefficient. The ordinary man in the street has experienced the full force of the infectiveness of our civil service in countless areas. The business community can also attest to the inefficiency and in effectiveness of the civil service. The government has also acknowledged this problem and even came up with a whole parastatal called the National Productivity Centre, which has made minimal impact on the productivity of the civil service. What then is the problem? What are the root causes?

Trying to address the productivity of the civil service without understanding and dealing  a fatal blow to the root causes is like trying to remove a tree by cutting the branches  without removing the roots, that tree will not only  continue to grow but it will grow faster with more branches sprouting out fast and furious much more than before. So over the years we have unknowingly been fertitising the inefficiency and the unproductivities of the civil service. We need to stop, ponder and carve a new path for our public service.

Here are the challenges facing our civil service as a clearly see it. The first significant challenge is wicked pay structure and very poor remuneration and benefits that our public service is subjected to. They say if you pay peanuts and treat people like brainless puppets, you must look for monkeys and puppets to do your work. The second major challenge is role clarity that is duplication of roles which is a sure way of making decision-making a slow and a very dubious process.

The third major challenge is poor communication resulting in unhealthy industrial relations and the emergency of unionism within the civil service that as we see has become so divisive and self seeking. The other challenge is political influence that together with the three challenges above have resulted in a very unhappy, very corrupt and consequently a very unproductive and inefficient public service.

Pay structure

Despite being one of the richest African country blessed with the richest mine in the world in the name of Jwaneng;, a country with a per capital gross domestic product of over US$7000, a country whose natural resources are the envy of many in the world, our civil service remains one of the worst in terms of remuneration in the world and in Africa. This is an insult to our people.

The disparity between the highest civil servant and the lowest is also gross and depressing.  I am not going to give the exact figures but the actual figures are publicly available for those who want exact figures. 

Our civil service, like any organisational structure has the executive, the management, the supervisory and the operatives. The executive earns between P20 000 and P40 000 (US$2 000 and US$4000), the management cadre earns between P13 000 and P20 000 (US$1 300 and US$2 000), the supervisory level earn between P4 000 and P13 000 (US$400 and US$1 300) and the bottom rung earns less than P4 000 (US$400) with some earning around P900 (US$90). These are monthly earnings not weekly earning as some in other country may think.

As you can see the difference between the lowest and the highest is gross, P900 to P40 000. The number of people in this structure will typically follow a normal distribution curve like any organisation where the very top and the and the very bottom will constitute about 5 % of the working population while the majority of the workers (more than 50%) will be in the middle earning between P2 000 and P10 000 which is by any standard very law and very depressing.

In a country such as ours where a typical worker supports at least four children and has extended relatives who are not working and expect the working person to support them, these earnings are gross and will result in these people being very unhappy, unhappy people cannot be productive, unhappy people do not simply care about their work. Because of this low pay these people will find other means, many times unlawful means to earn more money to support themselves and their families.  They will create overtime that is not necessary.

They will engage in other personal activities at work in order to get more money. This low pay is a breeding ground for corruption in the work place where artificial problems and bottlenecks are created in order for service seekers to pay bribes called by other sweet names in order to be assisted. No amount of training, no amount of schooling, on amount of degrees obtained, no amount of attending productivity workshops will change the status quo. Without enough money to meet their survival needs the civil servants will continue to be unhappy and unproductive.

Duplication of roles

It is true that the civil service is blotted, there are just too many people doing the same level of work, reporting in a long chain that only makes the work of a civil servant boring and exceedingly unattractive. How can one be creative in such a scenario, how can one be productive in such a scenario, how can one be concerned about the level of productivity, how can one be happy in their work place in such a scenario. 

Each person needs to have a meaningful, challenging and measurable job that he or she can call his or hers that will occupy 8 hours of his or her day, not sitting in an office waiting to append a signature on someone’s work. I was taught as a young man that idleness is the devils workshop. If you are not fully occupied during your workday, you will find other personal and or even evil things to do to keep your mind occupied. Gossiping, idle talk and interfering in other peoples work will become a norm thereby killing productivity in the work place.
 
Poor communication

Unionism has grown very fast in the civil service in recent years. I believe it is a result of a frustrated civil service that is now asserting its rights very aggressively due to poor communication. It is a realisation that the establishment does not care about the civil servant.  Come to think of it, what can this country achieve with civil servants who only carry their bodies to work and go home without having applied themselves in anyway, who feel that they are not appreciated?

Do we realise it is through the civil service that we can regulate, police the business community and make the business community function effectively, it is the civil service that collects all the taxes and revenues, it is the civil service that ensures that laws are written and obeyed, it is the civil service that ensure our children are educated, it is the civil service that ensures that we have a functioning health care. What service to we have that does not need to the civil servant. If the politicians think they are in charge they are still in deep slumber. The politician’s job is to empower and tool the civil service to deliver services in an efficient and effective manner. Poor communication and lack of appreciation has resulted in the status quo.

Politicising the civil service

The politicians have failed to manage our civil servants; they have turned the civil service into an unparallel militant body that will not propel this country forward at the speed it is destined to progress at. In my view the civil service should be totally apolitical, real neutral when it comes to politics.  Politics should be a taboo to the civil service.

The president and others in the ruling party have potiticised the civil service, they have publicly stated that they will appoint those card carrying members of their party into the civil service and will give offer government tenders based on political affiliations.  Imagine our police force taking party lines, imagine our solders doing the same, imagine our teachers, imagine our nurses and doctors as politicians and unionists.

I think like Chinua Achebe intimidated long time ago, things have fallen apart, the centre can no longer hold. We need a new centre to bring back glory to our civil servants, to reorganize and appropriately size the civil service, to give it a new mandate that of managing our country professionally with politicians being only facilitators and their mouth piece in public.

In conclusion, the civil servants must be paid well, really well in commensurate with the status of our economy. The civil servants must be recognised as professionals above politics. They should be no need for unionism within the civil service. Underpaying them, not recognising them as professionals, undermining their intelligence has created the current unproductive, self seeking and a very corrupt civil service. Good communication will endear the public servants to the government of the day.

Their job is to serve the nation regardless of which party is in power. Where civil servants are expected and in a way forced to be card carrying members of the ruling party is gross and must be condemned.

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Opinions

Accounting Officers are out of touch with reality

19th October 2020

Parliament, the second arm of State through its parliamentary committees are one of Botswana’s most powerful mechanisms to ensure that government is held accountable at all times. The Accounting Officers are mostly Permanent Secretaries across government Ministries and Chief Executive Officers, Director Generals, Managing Directors of parastatals, state owned enterprises and Civil Society.

So parliament plays its oversight authority via the legislators sitting on a parliamentary committee and Accounting Officers sitting in the hot chair.  When left with no proper checks and balances, the Executive is prone to abuse the arrangement and so systematic oversight of the executive is usually carried out by parliamentary committees.  They track the work of various government departments and ministries, and conduct scrutiny into important aspects of their policy, direction and administration.

It is not rocket science that effective oversight requires that committees be totally independent and able to set their own agendas and have the power to summon ministers and top civil servants to appear and answer questions. Naturally, Accounting Officers are the highest ranking officials in the government hierarchy apart from cabinet Ministers and as such wield much power and influence in the performance of government.  To illustrate further, government performance is largely owed to the strategic and policy direction of top technocrats in various Ministries.

It is disheartening to point out that the recent parliament committees — as has been the case all over the years — has laid bare the incompetency, inadequacy and ineptitude of people bestowed with great responsibilities in public offices. To say that they are ineffective and inefficient sounds as an understatement. Some appear useless and hopeless when it comes to running the government despite the huge responsibility they possess.

If we were uncertain about the degree at which the Accounting Officers are incompetent, the ongoing parliament committees provide a glaring answer.  It is not an exaggeration to say that ordinary people on the streets have been held ransom by these technocrats who enjoy their air conditioned offices and relish being chauffeured around in luxurious BX SUV’s while the rest of the citizenry continue to suffer. Because of such high life the Accounting Officers seem to have, with time, they have gotten out of touch with the people they are supposed to serve.

An example; when appearing before the recent Public Accounts Committee (PAC), Office of the President Permanent Secretary, Thuso Ramodimoosi, looked reluctant to admit misuse of public funds. Although it is clear funds were misused, he looked unbothered when committee members grilled him over the P80 million Orapa House building that has since morphed into a white elephant for close to 10 successive years. To him, it seems it did not matter much and PAC members were worried for nothing.

On a separate day, another Accounting officer, Director of Public Service Management (DPSM), Naledi Mosalakatane, was not shy to reveal to PAC upon cross-examination that there exist more than 6 000 vacancies in government. Whatever reasons she gave as an excuse, they were not convincing and the committee looked sceptical too. She was faltering and seemed not to have a sense of urgency over the matter no matter how critical it is to the populace.

Botswana’s unemployment rate hoovers around 18 percent in a country where majority of the population is the youth, and the most affected by unemployment. It is still unclear why DPSM could underplay such a critical matter that may threaten the peace and stability of the country.
Accounting Officers clearly appear out of touch with the reality out there – if the PAC examinations are anything to go by.

Ideally the DPSM Director could be dropping the vacancy post digits while sourcing funds and setting timelines for the spaces to be filled as a matter of urgency so that the citizens get employed to feed their families and get out of unemployment and poverty ravaging the country.
The country should thank parliamentary committees such as PAC to expose these abnormalities and the behaviour of our leaders when in public office. How can a full Accounting Officer downplay the magnitude of the landless problem in Botswana and fail to come with direct solutions tailor made to provide Batswana with the land they desperately need?

Land is a life and death matter for some citizens, as we would know.

When Bonolo Khumotaka, the Accounting Officer in the Ministry of Land Management, Water and Sanitation Services, whom as a top official probably with a lucrative pay too appears to be lacking sense of urgency as she is failing on her key mandate of working around the clock to award the citizens with land especially those who need it most like the marginalised.  If government purports they need P94 billion to service land to address the land crisis what is plan B for government? Are we going to accept it the way it is?

Government should wake up from its slumber and intervene to avoid the 30 years unnecessary waiting period in State land and 13 years in Tribal land.  Accounting Officers are custodians of government policy, they should ensure it is effective and serve its purpose. What we have been doing over the years, has proved that it is not effective, and clearly there is a need for change of direction.

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Opinions

Is it possible to make people part of your business resilience planning after the State of Public Emergency?

12th October 2020

THABO MAJOLA

His Excellency Dr Mokgweetsi EK Masisi, the President of the Republic of Botswana found it appropriate to invoke Section 17 (1) of the Constitution of the Republic of Botswana, using the powers vested in him to declare a State of Public Emergency starting from the 2nd April 2020 at midnight.

The constitutional provision under Section 17 (2b) only provided that such a declaration could be up to a maximum of 21 days. His Excellency further invoked Section 93 (1) to convene an extra- ordinary meeting of Parliament to have the opportunity to consult members of parliament on measures that have been put in place to address the spread and transmission of the virus. At this meeting Members of Parliament passed a resolution on the legal instruments and regulations governing the period of the state of emergency, and extended its duration by six (6) months.

The passing of the State of Emergency is considered as a very crucial step in fighting the near apocalyptic potential of the Novel COVID-19 virus. One of the interesting initiatives that was developed and extended to the business community was a 3-month wage subsidy that came with a condition that no businesses would retrench for the duration of the State of Public Emergency. This has potentially saved many people’s jobs as most companies would have been extremely quick to reduce expenses by downsizing. Self-preservation as some would call it.

Most organisations would have tried to reduce costs by letting go of people, retreated and tried their best to live long enough to fight another day. In my view there is silver lining that we need to look at and consider. The fact that organisations are not allowed to retrench has forced certain companies to look at the people with a long-term view.

Most leaders have probably had to wonder how they are going to ensure that their people are resilient. Do they have team members who innovate and add value to the organisation during these testing times? Do they even have resilient people or are they just waiting for the inevitable end? Can they really train people and make them resilient? How can your team members be part of your recovery plan? What can they do to avoid losing the capabilities they need to operate meaningfully for the duration of the State of Public Emergency and beyond?

The above questions have forced companies to reimagine the future of work. The truth is that no organisation can operate to its full potential without resilient people. In the normal business cycle, new teams come on board; new business streams open, operations or production sites launch or close; new markets develop, and technology is introduced. All of this provides fresh opportunities – and risks.

The best analogy I have seen of people-focused resilience planning reframes employees as your organisation’s immune system, ready and prepared to anticipate risks and ensure they can tackle challenges, fend off illness and bounce back more quickly.  So, how do you supercharge your organizational immune system to become resilient?

COVID-19 has helped many organisations realize they were not as prepared as they believed themselves to be. Now is the time to take stock and reset for the future. All the strategies and plans prior to COVID-19 arriving in Botswana need to be thrown out of the window and you need to develop a new plan today. There is no room for tweaking or reframing. Botswana has been disrupted and we need to accept and embrace the change. What we initially anticipated as a disease that would take a short term is turning out to be something we are going to have to live with for a much longer time. It is going to be a marathon and therefore businesses need to have a plan to complete this marathon.

Start planning. Planning for change can help reduce employee stress, anxiety, and overall fear, boosting the confidence of staff and stakeholders. Think about conducting and then regularly refreshing a strategic business impact analysis, look at your employee engagement scores, dig into your customer metrics and explore the way people work alongside your behaviours and culture. This research will help to identify what you really want to protect, the risks that you need to plan for and what you need to survive during disruption. Don’t forget to ask your team members for their input. In many cases they are closest to critical business areas and already have ideas to make processes and systems more robust.

Revisit your organisational purpose. Purpose, values and principles are powerful tools. By putting your organisation’s purpose and values front and center, you provide clear decision-making guidelines for yourself and your organisation. There are very tough and interesting decisions to make which have to be made fast; so having guiding principles on which the business believes in will help and assist all decision makers with sanity checking the choices that are in front of them. One noticeable characteristic of companies that adapt well during change is that they have a strong sense of identity. Leaders and employees have a shared sense of purpose and a common performance culture; they know what the company stands for beyond shareholder value and how to get things done right.

Revisit your purpose and values. Understand if they have been internalised and are proving useful. If so, find ways to increase their use. If not, adapt them as necessities, to help inspire and guide people while immunizing yourself against future disruption. Design your employee experience. The most resilient, adaptive and high performing companies are made up of people who know each other, like each other, and support each other.

Adaptability requires us to teach other, speak up and discuss problems, and have a collective sense of belonging. Listening to your team members is a powerful and disruptive thing to do. It has the potential to transform the way you manage your organisation. Enlisting employees to help shape employee experience, motivates better performance, increases employee retention and helps you spot issues and risks sooner. More importantly, it gives employees a voice so you can get active and constructive suggestions to make your business more robust by adopting an inclusive approach.

Leaders need to show they care. If you want to build resilience, you must build on a basis of trust. And this means leaders should listen, care, and respond. It’s time to build the entire business model around trust and empathy. Many of the employees will be working under extreme pressure due to the looming question around what will happen when companies have to retrench. As a leader of a company transparency and open communication are the most critical aspects that need to be illustrated.

Take your team member into confidence because if you do have to go through the dreaded excise of retrenchment you have to remember that those people the company retains will judge you based on the process you follow. If you illustrate that the business or organization has no regard for loyalty and commitment, they will never commit to the long-term plans of the organisation which will leave you worse off in the end. Its an absolutely delicate balance but it must all be done in good faith. Hopefully, your organization will avoid this!

This is the best time to revisit your identify and train your people to encourage qualities that build strong, empathetic leadership; self-awareness and control, communication, kindness and psychological safety.  Resilience is the glue that binds functional silos and integrates partners, improves communications, helps you prepare, listen and understand. Most importantly, people-focused resilience helps individuals and teams to think collectively and with empathy – helping you respond and recover faster.

Article written by Thabo Majola, a brand communications expert with a wealth of experience in the field and is Managing Director of Incepta Communications.

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Opinions

Elected officials should guard against personal interest

23rd September 2020

Parliament was this week once again seized with matters that concern them and borders on conflict of interest and abuse of privilege.

The two matters are; review of MPs benefits as well as President Mokgweetsi Masisi’s participation in the bidding for Banyana Farms. For the latter, it should not come as a surprise that President Masisi succeeded in bid.

The President’s business interests have also been in the forefront. While President Masisi is entitled as a citizen to participate in a various businesses in the country or abroad, it is morally deficient for him to participate in a bidding process that is handled by the government he leads. By the virtue of his presidency, Masisi is the head of government and head of State.

Not long ago, former President Festus Mogae suggested that elected officials should consider using blind trust to manage their business interests once they are elected to public office. Though blind trusts are expensive, they are the best way of ensuring confidence in those that serve in public office.

A blind trust is a trust established by the owner (or trustor) giving another party (the trustee) full control of the trust. Blind trusts are often established in situations where individuals want to avoid conflicts of interest between their employment and investments.

The trustee has full discretion over the assets and investments while being charged with managing the assets and any income generated in the trust.

The trustor can terminate the trust, but otherwise exercises no control over the actions taken within the trust and receives no reports from the trustees while the blind trust is in force.

Botswana Democratic Party (BDP) Secretary General, Mpho Balopi, has defended President Masisi’s participation in business and in the Banyana Farms bidding. His contention is that, the practise even obtained during the administration of previous presidents.

The President is the most influential figure in the country. His role is representative and he enjoys a plethora of privileges. He is not an ordinary citizen. The President should therefore be mindful of this fact.

We should as a nation continue to thrive for improvement of our laws with the viewing of enhancing good governance. We should accept perpetuation of certain practices on the bases that they are a norm. MPs are custodians of good governance and they should measure up to the demands of their responsibility.

Parliament should not be spared for its role in countenancing these developments. Parliament is charged with the mandate of making laws and providing oversight, but for them to make laws that are meant solely for their benefits as MPs is unethical and from a governance point of view, wrong.

There have been debates in parliament, some dating from past years, about the benefits of MPs including pension benefits. It is of course self-serving for MPs to be deliberating on their compensation and other benefits.

In the past, we have also contended that MPs are not the right people to discuss their own compensation and there has to be Special Committee set for the purpose. This is a practice in advanced democracies.

By suggesting this, we are not suggesting that MP benefits are in anyway lucrative, but we are saying, an independent body may figure out the best way of handling such issues, and even offer MPs better benefits.

In the United Kingdom for example; since 2009 following a scandal relating to abuse of office, set-up Independent Parliamentary Standards Authority (IPSA)

IPSA is responsible for: setting the level of and paying MPs’ annual salaries; paying the salaries of MPs’ staff; drawing up, reviewing, and administering an MP’s allowance scheme; providing MPs with publicly available and information relating to taxation issues; and determining the procedures for investigations and complaints relating to MPs.

Owing to what has happened in the Parliament of Botswana recently, we now need to have a way of limiting what MPs can do especially when it comes to laws that concern them. We cannot be too trusting as a nation.

MPs can abuse office for their own agendas. There is need to act swiftly to deal with the inherent conflict of interest that arise as a result of our legislative setup. A voice of reason should emerge from Parliament to address this unpleasant situation. This cannot be business as usual.

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