The umbrella of NGO’s, Botswana Council of Non-Governmental organisations (BOCONGO) is facing closure, WeekendPost has learnt.
Following a recent resignation of Executive Director, Bagaisi Mabilo, this publication has established that the organisation is currently facing a “leadership vacuum.”
In addition, as it stands, all four currently remaining staff members including Communications Officer, Administration Assistant, Accounts Assistant as well as Front-desk Officer have been counselled to also “exit” BOCONGO at any-time.
In fact the board has resolved not to extend their staff contracts. It is the reason why the board went on to suspend the then Executive Director, Mabilo – who defied the resolution – although she later resigned citing professional integrity. The staff is at the mercy of the board which is determined to release them as the organisation board and Secretariat have reached “irreparable differences.”
The turn of events have compelled some members of the umbrella organisation to pour their hearts out by registering their concerns at the debacle currently engulfing the organisation they call “theirs” as its “membership driven.”
Director of Peddys Widows Forum, a member organisation of BOCONGO, Pednah Mogomotsi stated in a communication to other members that she “can confirm that for the last four months Peddy’s Widows Forum (PWF) has been providing counselling to the staff of BOCONGO. This counselling came as a result of board’s decision to dismiss and not renew contracts of staff members.”
The resolution not to renew BOCONGO Secretariat staffs’ contracts was taken at a board retreat of March this year in Maun.
According to Mogomotsi, the secretariat staff had expressed quite a number of abnormalities that were transpiring at the Secretariat and felt they were being displaced with ulterior motives of creating jobs for some of the board members.
The BOCONGO member continued, “I am equally concerned with the manner in which the Secretariat is being governed. There is lot of interference from the board members in particular the chairperson.”
It is said that this interference has resulted in abuse of power and verbal harassment.
“Fellow members we need to speak against misgoverning of BOCONGO. We cannot allow this organisation to function in a manner that will disgrace us as members, and this nation. We have a responsibility as members and therefore I agree with Mr Kingston Mmolawa that a special meeting of members be called,” Mogomotse pleaded.
Mmolawa who is Executive Director of Food Bank Botswana (FBB), another BOCONGO member, had earlier written in a letter to colleagues that they should rise and save good reputation of the organisation and advised that “the current state of affairs warrants a special/extraordinary general meeting.”
As a member he also cautioned that he is worried that if it is allowed to continue then it will set a bad precedence. Under the headline “warning!! Our BOCONGO under siege” he cautioned, “we cannot have a situation where Directors are chased willy-nilly.”
Mmolawa said the board need to account to them and he wondered if any of them as BOCONGO members have given them the mandate to the drastic decisions that are clearly leading to the “collapse of the organisation.”
He then asked: “this state of affairs then jeopardises the entire planned change process and raises more questions than answers. Do we really need to change BOCONGO or we need change of mind set in leadership.”
This comes at a time when BOCONGO board has proposed to change BOCONGO constitution, name, missions and visions, objective statements and current structures of the umbrella body of the NGO’s, an action which is shunned by some members. They cite no enough consultation to the far-reaching changes.
The FBB Director said he learnt that the staff at the Secretariat live under constant fear as some board members would routinely come and remind them that as far as they are aware there is no staff at the Secretariat.
“The staff morale has visibly gone down as they are no longer focusing on their core mandate but battling for their survival,” Mmolawa explained.
What has led to the deteriorated relationship?
BOCONGO staff members have also stated in a letter directed to board members that the Secretariat has become extremely hostile and had asked that measures be taken to address the situation.
“We feel we have needlessly been subjected to a systematic campaign of harassment, bullying and humiliation, due to the board’s failure to undertake any preventive measures to ensure a working environment, free from such at a time the E.D Ms Mabilo first reported her ordeal to the board in her letter dated 9 July 2016,” the staff members stated in a collaborative letter that broke the camel’s back. Since the letter was written, it is said that no action was taken.
Therefore the employees said it can accordingly be argued that what is happening now between the board Chairperson and E.D (and by extension the whole Secretariat) is a direct result of inaction by the board.
“It is our contention that Mr Motsumi’s leadership and his defiance to observe basic principles of governance pose a profound danger to the image of the civil society and its capacity to attract donor funding in future,” further reads the letter and added that, “We have observed that, that boardroom bullying and abuse of Executive Directors, particularly female ED’s, by board members in the civil society is on the rise and Ms Mabilo is just one of the victims of this evil phenomenon.”
One of the employees who has worked with BOCONGO for more than 10 years, Maitio Setlhake highlighted that the current board is the most secretive and controversial he has ever worked for. He defended the notion that the staff is resistant to change.
“We are not resistant to change as reported in the newspapers. We like change and we embrace it. Change is good. Nonetheless, if it is rushed, concealed and driven by hatred and anger, change can come handy with devastating consequences which includes manipulation by partisan political agendas, loss of membership and a “sure collapse of the organisation.”
According to the president and Chief Executive Officer of GovernanceMatters.Com Les Stahlke who was a consultant who also drafted BOCONGO constitution and the board’s governance manual as well as facilitating the board’s strategic plan between 2012 and 2015, BOCONGO has gone too far now, he said.
“From this great distance, it seems that this conflict has gone on far too long it threatens to do great harm to the vital mission of BOCONGO. The hole that is being dug by this conflict is not a diamond mine or a refreshing water well. It is a grave. BOCONGO must not be allowed to come to harm over this.”
He said he supports the call for a special meeting of the BOCONGO members, and that special meeting must be chaired by a neutral person, a lawyer or judge whom they respect, not any board member or chairperson who is a party in the conflict.
“You elected this board including the chairperson, and you can un-elect them, if your examination of them determines they should be replaced, clearly, there must be an investigation from outside,” Stahlke said.
He also mentioned that this is a rare time in the history of BOCONGO, one that cannot be wished away.
“When a board can no longer hold itself or its chairperson accountable, fairly and firmly, the members must step in to save the organisation from conflict that, if you do nothing, will take many years to recover,” the President and CEO of GovernanceMatters.com pointed out.
BOCONGO flouted tendering processes?
According to a classified letter from the then Executive Director Ms Mabilo, which she wrote to the board’s tender committee, there was a concern and a conflict from the chairperson, Mr Motsumi regarding the tendering for the BOCONGO change management consultancy.
When justifying the concern, the E.D said EXCENTRE is a company owned by Mr April, an acquaintance to Mr Motsumi and she said this was declared at the tender committee meeting of the 29th June 2016 by Motsumi.
Bagaisi revealed that at the drafting stage of the terms of reference, she was referred to Mr April (a would be bidder at the time) by Mr Motsumi, to have a debriefing with him inter alia on what BOCONGO intended to do in respect of the change management consultancy, where BOCONGO needed to go, what components would be ideal for change and what the cost implications would be.
As a result of interaction with Mr April, she said certain information was availed to her which she then used to draft the terms of reference for the change management consultancy.
“At all times, my interactions with Mr April were monitored by Mr Motsumi to a point where he would call me and ask me if I thought he could be the right candidate for the job. My response was that ‘I am not an expert in the area but it seemed as though he had knowledge of what should happen.’”
She added that the BOCONGO chairperson further said to her that he wanted them to agree on whether Mr April could do the job.
Mabilo continued: “I mentioned to him that the procurement regulations require for a tender process to take place and therefore Mr April could not be handpicked and given the job. In response Mr Motsumi said he was aware of this,” She further explained.
The BOCONGO Secretariat boss pointed out that, in declaring his interest to the Tender Committee, the Chairperson did not disclose that he had recommended Mr April to provide administrative information to the Secretariat regarding the drafting of the terms of reference and cost of the change process.
“He knowingly withheld information that he (Mr Motsumi) referred EXCENTRE to the Secretariat for administrative purposes. An arrangement that could be interpreted as having given EXCENTRE an unfair advantage over other bidders who also demonstrated a high level of technical expertise in the field.”
She reminded the chairperson that, mind you, we are being monitored by European Union (EU)/ Non State Actors (NSA) every quarter for the funds that we received from them, and this may arise as a red flag in the tender process that may even result in expense being disallowed.
Mabilo stated further: “as a licensed governance trainer, failing to inform you of this and to let this happen under my watch would be a serious betrayal of my conscious and professional aptitude.”
It is understood that Mr Motsumi further volunteered himself to be in the board tender committee at the last board meeting of 26th May 2016. She added: “though he excused himself from the scoring, Mr Motsumi maintained the role of chairperson in the committee, which is my view is a highly influential position, more so that he rejected some of the recommendations coming from one committee member, including my advice to re-advertise the change management consultancy tender.”
According to the former BOCONGO Executive Director, she felt Motsumi had substantial influence to the outcome of selecting EXCENTRE, and in her view, did not declare all the information as he should have done as a conflicted member and chairperson of the tender committee.
“I also believe that having declared his interest, and knowing the trails of events as they unfolded, it would be prudent for Mr Motsumi to have completely recused himself from the entire tendering process both as chairman and member of the tender committee.”
“I would like to indicate to you once again,” she said, “that there is a need for vigilance in handling a matter such as this one, where donor money is involved, and therefore you as the tender committee must have all the information prior to making a final decision on the tender.”
When reached for comment the BOCONGO Chairperson, Motsumi had not responded to inquiries on the matter at the time of press.
However recently in an interview with WeekendPost, Motsumi indicated that there was extensive consultation where members throughout the country identified changes that needed to be made.
“The Board then presented the proposed Strategy at the last Annual General Meeting which members endorsed and adopted subject to a few changes.”
He said matters of organisational transformation and their impact on Staff will be discussed internally and with other relevant bodies such as the Labour Department to ensure that they are implemented in a fair manner, according to our laws and that any anxieties or concerns by Staff are managed in the best manner possible through the structures we have set up. So, this is still very much an internal process whose detail cannot be divulged,” he said.
Botswana Police Service (BPS) has indicated concern about the ongoing trend where the general public falls victim to criminals purporting to be police officers.
According to BPS Assistant Commissioner, Dipheko Motube, the criminals target individuals at shopping malls and Automated Teller Machines (ATMs) where upon approaching the unsuspecting individual the criminals would pretend to have picked a substantial amount of money and they would make a proposal to the victims that the money is counted and shared in an isolated place.
“On the way, as they stop at the isolated place, they would start to count and sharing of the money, a criminal syndicate claiming to be Criminal Investigation Department (CID) officer investigating a case of stolen money will approach them,” said Motube in a statement.
The Commissioner indicated that the fake police officers would instruct the victims to hand over all the cash they have in their possession, including bank cards and Personal Identification Number (PIN), the perpetrators would then proceed to withdraw money from the victim’s bank account.
Motube also revealed that they are also investigating a case in which a 69 year old Motswana woman from Molepolole- who is a victim of the scam- lost over P62 000 last week Friday to the said perpetrators.
“The Criminal syndicate introduced themselves as CID officers investigating a case of robbery where a man accompanying the woman was the suspect.’’
They subsequently went to the woman’s place and took cash amounting to over P12 000 and further swindled amount of P50 000 from the woman’s bank account under the pretext of the further investigations.
In addition, Motube said they are currently investigating the matter and therefore warned the public to be vigilant of such characters and further reminds the public that no police officer would ask for bank cards and PINs during the investigations.
Botswana Congress Party (BCP) leadership walked out of Umbrella for Democratic Change (UDC) National Executive Committee (NEC) meeting this week on account of being targeted by other cooperating partners.
UDC meet for the first time since 2020 after previous futile attempts, but the meeting turned into a circus after other members of the executive pushed for BCP to explain its role in media statements that disparate either UDC and/or contracting parties.
The Director General of the Directorate on Corruption and Economic Crimes (DCEC), Tymon Katlholo’s spirited fight against the contentious transfers of his management team has forced the Office of the President to rescind the controversial decision. However, some insiders suggest that the reversal of the transfers may have left some interested parties with bruised egos and nursing red wounds.
The transfers were seen by observers as a badly calculated move to emasculate the DCEC which is seen as defiant against certain objectionable objectives by certain law enforcement agencies – who are proven decisionists with very little regard for the law and principle.