The umbrella for local Non-Governmental Organisations, Botswana Council of Non-Governmental Organisations (BOCONGO) has contravened its own constitution by not holding an Annual General Meeting (AGM).
Weekend Post has established that instead of holding the AGM as per the constitutional obligation, the organisation has moved swiftly to conduct a Special or Extraordinary General Meeting that includes AGM agenda in it. As the highest decision making body of the organisation it is provided that the AGM shall be held every year before October.
Article 7.1.2 of the organisation constitution states that “The AGM shall be held between the 1st of May and October 31st of every year at such a place and time as may be determined by the Executive Committee.” In a letter to BOCONGO members dated 1 November 2016, BOCONGO Chairman Oscar Motsumi also concedes that constitutionally the BOCONGO AGM cut-off time is the 31st October 2016.
The Chairman points out in the letter that, since they have missed the deadline for an AGM there will instead be a Special/Extraordinary General Meeting. This is despite the agenda for AGM and that of a Special meeting being dissimilar. According to a BOCONGO member in good standing, Kingston Mmolawa who is the Founder & Executive Director of Food Bank Botswana, item 1, 2, and 3 of the agenda as indicated are AGM business therefore they are “misplaced” and can never be part of the Special Extraordinary General Meeting agenda.
He stated that “should it be left unchanged it will constitute an insult to our collective intelligence as members”. The first three items in the agenda for proposed Special Meeting are; to discuss minutes of the BOCONGO 20th AGM, present audited financial report, as well as present the chairperson and secretariat reports to members – which are normally presented at the normal AGM as the constitution dictates.
The last item on the agenda is presentation and adoption of the final BOCONGO strategic plan and operational plan – which some members feel it is not misplaced. They say the special/extraordinary meetings should discuss such, but insist that it cannot match with AGM agenda.
“I wish to remind you and state that as per the constitution an AGM can never be held outside the stipulated dates as directed by it and its business cannot be discussed in any other meeting besides the AGM. Special /Extra General Meeting deals with urgent matters only and item 1, 2 and 3 as indicated above does not qualify in that category therefore they fall aside,” Mmolawa wrote on behalf of the disgruntled members to the board.
The BOCONGO members further threatened that if their interpretation of the constitution differs then they shall seek the intervention of the courts of law for interpretation. “May I indicate to you that constitutionally the AGM and Special/Extraordinary General Meeting are distinguishable and their mandates are different and clearly explained in the constitution,” the member stressed out to the current board.
In the letter, attention of the board is drawn to Article 7, 7.1.1 and 7.1.2 and Article 7.3 through to 7.3.8 which deals with the business of the AGM. They say the meeting scheduled for 24th of November is a Special Extra General Meeting and has to comply with Article 7.5 read with 7.5.1 through to 18.104.22.168.
Article 7.5.3 states that: “An ordinary or Special General Meeting shall be competent only with particular business of which due notice has been given.” In the letter, Mmolawa says the values of the constitution should be respected by all, even by the Board. “The constitution forms and is fundamentally the Councils chief governs manual. There is disconnection from the constitution because the Councils Leadership do not value the morals of the constitution,” he stated.
However when asked whether it is true BOCONGO is not or has not undertaken the normal Annual General Meeting (AGM), that’s constitutionally held between May and October every year, and reasons thereof, BOCONGO Chairman Oscar Motsumi said it is news to him. “As far as I am concerned, BOCONGO is hosting an Extraordinary Meeting scheduled for November 24th as per Article 7.5 of the BOCONGO Constitution. Please make follow up to the same as I believe you have access to the same. Further, the reasons were communicated to our members and that is what we are working with,” he told Weekend Post on Thursday in a brief response.
Motion of no confidence on BOCONGO board
Some members of BOCONGO are mobilising each other to conduct a separate Special or extraordinary AGM to pass a motion of no confidence on the current board.
In a letter seen by Weekend Post, they state that in light of the one-fifth of the membership of BOCONGO they want the Special AGM to“declare the current board in conflict of its mandate from membership, preceded by motion of no confidence”. They will also discuss and adopt the minutes of the 26th November 2015; resolve on way forward with regards to Sector Terms of reference and sector coordinators functions as well as resolve on the way forward with regards to the Newly Proposed Strategic Plan 2016 to 2019.
The BOCONGO members indicated that information shared with members through the former Executive Director Bagaisi Mabilo has shown gaps in the governing of the organization that members need to urgently address, “lest we have our organization’s reputation publicly smeared”.
They maintain that the information highlights an un-addressed grievance by the former Executive Director dating back to July 2015 detailing a serious governance breach; and the conflict of interest in the awarding of a tender to effect an unauthorized change process as detailed in the minutes of the tender committee shared with members on the 19th August 2016.
“As an institution that coordinated NGOs in Botswana and formed to be a mouth piece of NGOs on various areas including governance of this country, the membership of BOCONGO cannot afford to have a poorly governed or managed organization where the board is not adhering to implementing its mandate as per the direction of the AGM,” they stressed.
They continued to state that members of BOCONGO have not yet sanctioned or approved the new controversial Strategic Plan 2016-2019, while adding that “therefore as members we do not expect any implementation or change management exercise to be taking place through the Secretariat.”
The new Strategic Plan seeks to change the organisation constitution, name, vision and mission, as well as objectives of the umbrella organisation. It has been embraced by some and met with resistance from certain quarters of BOCONGO members, partners and stakeholders.
On their part, BOCONGO board conceded that they are aware of ongoing attempts to get a petition signed that calls on the board to reverse certain decisions. “Indeed, the petition comes short of calling for the entire board to step down,” they confirmed in writing. The board said this call while within the rights of the interests of those working on it, is ill advised and ill-timed especially coming this close to the Special Annual General Meeting (AGM) scheduled for November 24th 2016 where outstanding issues (Relating to the New Strategic Direction) will be thrashed out.
They justified that “it costs close to P100, 000 to host one AGM session and BOCONGO does not have this money.” “Given the cost consciousness and cost containment mind-set of the current Board, during the last AGM we received a clean audit and it is our desire to improve our financial status by exploring other income generating opportunities to ensure organisational sustainability and therefore it makes economic sense to collapse the two Special AGM’s into one to achieve the same results.”
However according to the BOCONGO members the petition was warranted by what they say is visibly an attempt by the Board to shutdown BOCONGO. “If it is not shutting down BOCONGO then who in their right minds will fund an organization that has no regards for laid down processes and procedures. The current state of affairs obtaining at BOCONGO warrants a Special General Meeting,” they stated in the petition.
Amongst other things, the BOCONGO members explained that what was suggested in the meeting was that a neutral person be appointed to investigate what is going on between the board and the Secretariat and that the board makes further consultations with members on the proposed strategic plan.
Further to this, the BOCONGO members highlight that the board has been taking decisions without forming a quorum as it is required by the Constitution. “Therefore, it makes one wonder if resolutions emanating from such an arrangement could be considered legitimate.”
Health workers are at the front line fighting the deadly, contagious COVID-19. These workers have an immense challenge of welfare and government has since turned a blind eye to dares and crushing odds throttling health officers, particularly nurses.
Botswana Nurses Union (BONU) has once more called on government to invest in the country’s nurses and give the nursing profession dignity.
In May 2020, BONU President, Obonolo Rahube said government should, in line with the advocacy of World Health Organisation (WHO) invest more on nurses and midwives, and further advised government to address challenges that nurses are faced with. The proposal was made on International Nurses Day.
At the time, Rahube urged government to provide subsidised accommodation for nurses and midwives as it has emerged that during the fight against the Corona-virus, accommodation for nurses and midwives is very important. Rahube called on government to provide nurses and midwives with 100% medical cover.
He also called on government to introduce risk allowance for nurses and midwives, noting that as frontline workers during the pandemic, they are at high risk. Nurses also demanded Personal Protective Equipment (PPE), a matter which they lost with costs in court. Also critical during the COVID-19 era for health workers, psychological support is what BONU maintains is still lacking.
In the same year (2020), the Union raised a number of other challenges they are being faced with. These challenges, they asserted, make it testing for them to undertake their duties, especially now that COVID-19 has shaken Botswana’s already weak health system.
BONU expressed disappointment at nurses’ pay, nurses who tested positive for COVID-19 at an alarming rate, violence against nurses, nurses’ contracts which were never renewed and a poorly coordinated vaccination plan for health workers.
Clearly, nurses are not only battling the COVID-19 virus, but also government who has since refused to come to the party.
This week once again, BONU tested waters and slammed government with more demands, some of which have turned into an everyday song while COVID-19 continues to kill more nurses.
At a press conference on Tuesday, BONU President Rahube said over 800 nurses have been infected with COVID-19. Of this number, 34 nurses lost their lives due to COVID-19 related infections.
WHO and other health experts say for countries to emerge victorious from the COVID-19 pandemic, they must fast-track the roll out of vaccine. In Botswana, there is no clear explanations of how the vaccination plan is going.
The situation around vaccination is chaotic, and this is evidenced by only 28% of nurses who have been vaccinated. President Mokgweetsi Masisi is also disturbed by the COVAX programme as Botswana vaccines arrive in the country missing, every time.
Debates in Parliament on which vaccine to adopt are failing to conclude, in fact, they never gained energy. Rahube told members of the media that nurses are overworked.
“Shortage of nurses puts those available at risk. Some nurses are on isolation, quarantine and some passed on. Nurses do both testing and contact tracing so they end up working stretched hours, at times from 6am to 10pm. There is no how nurses will be able to deliver while exhausted,” he said.
He further indicated that infection control practitioners are not recognised and deployed appropriately, and some regions have shortage of commodities and supplies such as water resistant gowns (nurses are forced to re-use those availed), masks, gloves, scrubs and uniforms.
Oxygen supply is said to be in shortage, something that mounts COVID-19 deaths.
“Patients lose their lives whilst still awaiting to be put on oxygen. Psychological services are in serious need as nurses continue to lose their significant others, faced with resource constraints and many of them are not vaccinated,” said Rahube.
Accommodation still remains a huge challenge for nurses. BONU President said nurses overcrowd with families and colleagues.
In Kauxwi, four nurses share a single house, in Moshaweng two nurses share a single bedroomed house together with their families, with no electricity yet the village is powered. In Kazungula, there are only two staff houses for 11 nurses and their families.
The union stressed that the Chief Nursing Officer is not coming to the party, and the expectation is that the office should be coordinating all nursing issues at the Health Ministry. Rahube indicated that transfers have been frozen, promotions stalled and they continue to lose nursing posts to other Ministries.
In a number of recommendations, BONU urged government to consider compensation and risk allowance for staff affected by COVID-19 related deaths and those infected. “COVID-19 has been declared an occupational health illness, in essence, the employer should facilitate its occupational health division, and there are lots of occupational health nurses who are wrongly deployed, who could be running such programs at the facilities.”
In regard to vaccinations, BONU underlined that there should be clear information relating to vaccines and they should be made accessible. “Local franchise manufacturing of vaccine could use Botswana Vaccines Institute (BVI) and government should be clear and transparent concerning procurement of vaccines. It should also allow stakeholders with capacities of procuring vaccines to do so.”
Government is moving swiftly to completely overhaul public procurement — a new Bill has been tabled before Parliament this week by Minister of Finance and Economic Development, Peggy Serame and is scheduled for debate in the coming days of the current parliament sitting.
Through this Bill the country’s purse bearer seeks to dismantle existing public procurement pieces of legislation, transform, merge and form a new public procurement arrangement. The existing public procurement high command base — the Public Procurement and Asset Disposal Board (PPDB) would cease to exist.
This organisation will transition and assume the reigns of a regulator and oversight authority; the actual procurement; floating of tenders, accepting bids, adjudicating and awarding tenders will be fully taken over by Government departments accounting officers.
Accounting officers are Permanent Secretaries and statutory organisation heads and directors or any person who is responsible for the administration and day-to-day management of the affairs of a procuring entity, and any other person, who may be designated as such by the Minister under the act.
Speaking to this Bill this week, Serame revealed that the current Public Procurement and Asset Disposal arrangement will be merged with the local authority’s procurement Act.
“We will now have procurement under one roof, all overseen by accounting officers, it’s all government money coming from one port,” she said.
Minister Serame explained that PPADB will no longer be player and referee at the same time, with a view to improve efficiency and effectiveness in the regulation and management of public procurement processes.
According to Minister Serame, the new public procurement Act will promote competition among suppliers and contractors, and also provide for the fair, equal and equitable treatment of all suppliers and contractors.
PUBLIC PROCUREMENT REGULATORY AUTHORITY
Should parliament pass this bill the current Public Procurement and Asset Disposal Board (PPADB) will transition into a new body called Public Procurement Regulatory Authority.
The new Authority will be mandated with setting standards and practices for the public procurement system, regulate and control the public procurement system, ensure the application of fair, equitable, competitive, transparent, accountable, efficient, non-discriminatory, honest, value for money and public confidence in procurement standards and practices.
Furthermore the Authority will monitor and enforce compliance with the new Act and any relevant law by a procuring entity.
For standardization and ensuring of world class procurement best practices the Public Procurement Regulatory Authority will monitor, assess, review and report on the performance of the public procurement system to the Minister and advise on desirable changes, and further issue standardized bidding documents to all procuring entities
This oversight and procurement regulator will conduct periodic inspections of the records and proceedings of a procuring entity to ensure compliance with the Act.
The regulator will institute periodically, in respect of any procurement —a procurement audit during a tender process, a contract audit in the course of execution of an awarded tender, a performance audit after the completion of a contract, and an investigation at any stage of a procurement process.
The Authority will continue to keep and maintain an up-to-date register of contractors, known as the “Contractors’ Register”, in works, services and supplies, or any combination thereof, however classified.
The new Public Procurement Regulatory Authority will be governed by a board of nine (9) non-executive directors appointed by the Minister of Finance and Economic Development.
The Public Procurement Board will be charged with directing the affairs of the Authority. Day to day executive activities of the Public Procurement Authority will be run by a Chief Executive Officer who will be appointed by the Minister on the recommendation of the board.
PROCURING ENTITIES AND ACCOUNTING OFFICERS
The actual procurement will now be handled by the Accounting Officers who will lead their procuring entities. The entities will consist of the procurement oversight unit, a procurement unit, an ad hoc Evaluation Committee, the user Department; or any other appropriate structure put in place by the Government.
The Accounting Officer will be in charge of establishment of appropriate procurement structures to undertake the procurement functions under the new act, which shall be staffed at an appropriate level in line with the model structure issued by the Public Procurement Regulatory Authority.
The Accounting Officer will also be charged with establishment, as may be prescribed, of a committee within a procuring entity which will oversee procurement activities, establishment, as may be prescribed, of an oversight committee to monitor procurement activities in a procuring entity.
The primary role of the Accounting Officers will be adjudication and award of tenders, including the adjudication of a bid recommendation submitted to him/her through a procurement oversight unit.
The Accounting officer will have powers to cancel a tender process and reject a tender offer at any time prior to entering into a contract, in the manner as may be prescribed, and the Accounting Officer shall not compensate the bidder of a tender that has been cancelled.
Under this proposed Act new set of regulations and guidelines will direct procurement complaints and appeals.
COMPLAINTS & TENDER DISPUTES
A procuring entity will, after the publication of an award decision — allow a cooling-off period of 10 days in order for the procuring entity to receive and address complaints, if any, from any contractor who is aggrieved by the award decision; and not enter into a contract relating to the award before the expiration of a cooling period.
A contractor who is aggrieved by a breach of any provision of this Act or claims to have suffered or is likely to suffer loss or damages due to a breach of a duty imposed on a procuring entity shall, at the first instance, lodge a complaint before an Accounting Officer for review.
A contractor who lodges a complaint shall have the right to participate in the review proceedings before an Accounting Officer. A contractor who fails to participate in the review proceedings shall be barred from subsequently lodging the same complaint.
Under this proposed Act an Accounting Officer will not entertain a complaint after a contract has entered into force. After considering a complaint and determining that the complaint is a frivolous or vexatious complaint, Accounting Officer shall dismiss such complaint.
Notwithstanding subsection (1), an Accounting Officer may refer a complaint considered and determined to be frivolous or vexatious to the Tribunal for the Tribunal to take any appropriate action as may be prescribed.
An aggrieved person shall submit his or her complaint in writing to an Accounting Officer within 10 days from the date of the publication of an award decision by the Accounting Officer, relating to the complaint.
The Accounting Officer will not entertain a complaint unless it is submitted to him/her within the period referred to under subsection.
A contractor who is aggrieved by a decision of an Accounting Officer may appeal to the Tribunal within 14 days from the date of the decision of the Accounting Officer.
Where a contract has been concluded by a procuring entity, based on an award decision of an Accounting Officer, the contract shall be irrevocable and its execution shall proceed without interruption whether the award decision by the Accounting Officer may in itself remain disputable by a contractor through the Tribunal.
Notwithstanding subsection (5), the Tribunal may suspend and subsequently revoke or terminate the execution of a contract if in the opinion of the Tribunal, sufficient evidence has been adduced to demonstrate that the execution of the contract may cause substantial loss to the public revenue or prejudicially affect public interest.
A complainant who wishes to lodge a complaint shall exhaust the dispute resolution processes provided in this Act before the complainant refers the complaint to a court.
PUBLIC PROCUREMENT TRIBUNAL
The Tribunal will be a body established independently from Public Procurement Regulatory Authority, and shall constitute retired High Court judges or practicing attorneys who qualify to appoint high court judge.
The Tribunal shall adjudicate over any matter brought before it by a complainant for a breach of any of the provisions of this Act, or any appeal brought in accordance with the provisions of this Act.
The COVID-19 pandemic which weakened world economies had left a devastating impact on Botswana Investment and Trade Centre (BITC) existence in 2020. According to the group’s 2019/2020 Annual Report, Foreign Direct Investment (FDI) was sluggish for the first two quarters at P126 million and P426.96 million respectively. They then took an upward trajectory in Q3 and 4 at P1396 million and P1456 million respectively.
The year closed with a reduced performance at 73% for Q4. According to the financial report, export earnings opened the year at 83% which is approximately P671 million, before dropping to 81% (P1299.55 million). However, Quarter 3 experienced a slight rise in performance to 82%, or P1978.42 million before a drop in performance to close Quarter 4 at P74.9%, which was P2403.91 million.
Even if that is the case, the Centre continued to promote local investors by facilitating for local entrepreneurs to produce and find markets for their products both locally and internationally. The trend for Domestic Investment/Expansions indicated a continual upward performance surge from Quarter 1 through Quarter 4.
In percentage points, performance results reflected opening of 93% performance followed by a dip in performance to 82% Quarter 2, and then an increase to 100% in Quarter 3 and closing performance of 84.2% in Quarter 4.
For this financial year under review, BITC posted solid financial results with a surplus of P872.968, representing a decline from the previous year’s surplus of P13.991.337. The Centre started on track from the beginning of the financial year with successful execution of activities planned for the year.
However, following the subsequent onset of COVID-19 in the last quarter for the financial year, a few of the activities were negatively affected resulting from restricted cross border transfers. The impact is expected to be severe in the following financial year, especially on the Centre’s financial statements, clearly reflecting the negative impact of COVID-19.
In the financial year ended March 2020, BITC received a total subvention of P96.504.860 which represents a 5% decrease from the previous year’s subvention of P101.830.560. the Grant subvention received for the past 5 years has not been constant due to the financial constraints that the government has experienced over the years which prompted for alignment of financial resources to cover the Centre’s strategic imperatives.
For the year under review BITC’s annual FDI capital inflows realised stood at P1.456 billion against an annual target of P2 billion, which is largely attributable to more than expected performance from the Financial Services sector. The total Domestic Investment for the period was P875.5 million against the set stretched target of P952 million. The total number of jobs registered by the organisation during the year under review was 3329, against an annual target of 3340.
Notwithstanding that, BITC realised high level achievements for the year under review. Chief Executive Officer Keletsositse Olebile said facilitated to establish the Selibe-Phikwe citrus project, which has a job creation expectation of 1000 vacancies as well as the expansion of Kromberg and Shubert Company through the allocation of land for construction of 7000 square metres factory to manufacture wire harness for Mercedes Benz, with over 800 jobs expected this year.
Further, the Centre continued to deliver improved investor facilitation services to both local and foreign investors through the Botswana one Stop service centre (BOSSC). “BOSSC houses relevant government departments under one roof to provide prompt, efficient and transparent services to investors. The services offered by this Centre have grown from slightly above 130 applications for government authorisation in 2013 to 752 in the year under review,” said Olebile.
BITC continued to monitor Botswana’s performance in global competitiveness indicators such as the World Bank’s ease of Doing Business Index. “In an endeavour to improve the investor facilitation mechanism in the country, we have motivated for the drafting of a Business Facilitation Law, which will expedite the setting up and operations of businesses in Botswana.”
ECONOMIC DIVERSIFICATION DRIVE
BITC continued to respond to government’s call to stimulate direct investment and growth of local companies by procuring goods and services from locally based manufactures and services providers. The message to promote locals to actively grow the national economy has been driven through campaigns such as ‘PushaBW’ which utilised an Integrated Marketing Communications (IMC) approach. As at March 2020, local purchases constituted 84% (2019:85%) of the total procurement with foreign purchases at 16% (2019:15%).