A Special Audit on the Ministry of Investment, Trade and Industry (MITI) Lease Office Block at the Central Business District (CBD) has revealed that the Ministry failed to follow due process when acquiring the office and has in fact paid over P2 million to the property owner before signing a Lease agreement on 4th December 2012.
The audit team has recommended that the accounting officers who signed off the cheques to the owner of the building should pay back the money. Examination of records revealed that rental payments for October and November 2012 were paid before the lease agreement was signed on 4th December 2012. It was further revealed that the rental payments were made six months in advance and no justification was given.
Further records indicate that the tender was adjudicated by the Ministerial Tender Committee (MTC) despite the threshold being above P25 000 000. 00 which was then approved threshold. This then indicated that the Public Procurement and Asset Disposal Board (PPADB) was not involved. The audit team established that the adjudication for a tender worth P60 784 200.00 by the Ministry MTC was not procedural as it was above the MTC threshold.
According to documents supplied by the Audit team, the Procurement Unit personnel were interviewed to establish why the unit failed to advise MTC on proper procurement process and the response was that the Procurement of the Acquisition of the Office Space in CBD plot No 543380 did not originate from its office.
HOW IT ALL STARTED
In 2011 the then Ministry of trade and Industry (MTI) now the Ministry of Investment, Trade and Industry (MITI) took a decision to procure office accommodation for the Ministry headquarters and its five departments so as to reduce costs, enhance operational efficiency and improve service delivery to customers. “The Ministry searched for a suitable accommodation and identified an office block in the CBD, Gaborone, which was recommended by the Ministerial Tender Committee (MTC) for rental, on the advice of the Ministry of Lands and Housing.”
According to the Audit team, the MTC approved the request on the 14th February 2012 and the Lease Agreement was signed in December 2012 for a period of 5 years ending in November 2017, at a monthly rental of P1, 013, 070.00 excluding VAT. This translates to an annual rental of P13, 615, 656.00 and accumulatively, P60, 784, 200.00 for the whole lease period.
Alberta Construction and Engineering Pty Ltd was awarded the tender for the Lease of Office Block situated at plot 54380 at P80/sg.m plus 60 surface parking bays at P250/bay and 75 basement parking at P450/bay per month. The audit examination uncovered some inconsistencies as some critical documents such as ITT, Evaluation report, PPADB form 3 were not availed. The only document that was availed was the Adjudication Summary report dated 26th August 2011.
It also surfaced during the audit that the method of tendering was a Direct Appointment type of procuring, upon inquiry it transpired that the tender was not floated to allow for competitive bidding, revealed the audit. “The client flouted existing PPADB guidelines when procuring office space and this can be attributed to failure to seek advice from relevant procuring personnel. Direct type of procurement method denies other bidders a chance to compete and may create opportunities for corrupt practices and increases potential for disputes by other bidders.”
The Ministry management is of the view that by sending out a “Ministerial Technical Unit to search for an office space” they were following procedure. The MITI management has been warned by the audit team to always adhere to PPADB guidelines and regulations with regard to procurement process to avoid increase in disputes by other bidders. MITI management claimed inexperience and ignorance hence the contentious award to Alberta Construction Pty Ltd. The MITI management claimed that the adjudication was based on the recurrent budget figure – on annual basis. They further stated that the PPADB Act does not explicitly say how the tender should be adjudicated.
THE EYE POPS IN THE LEASE AGREEMENT
The Lease Agreement which was signed on 4th December 2011 but the rental negotiations were concluded in August 2011 and the Ministry only relocated in March 2013. The Audit team observed that the MITI has taken more than a year to sign the lease after the conclusion of the rental negotiations. Upon inquiry on the time taken, it emerged that the identified building was still under construction and the MITI booked it, hence had to wait for it to be completed.
“The MITI’s long wait can be attributed to lack of accountability by the responsible officers. Due care on the construction of the building could have been compromised just to beat the deadline of the handing over of the complete structure,” observed the audit team. Despite awarding the tender as a Direct Appointment, the Ministry management claims that the acquired building was the only one suitable for the MITI as other plots were smaller in size and the other one was too expensive.
The audit team further established that the Lease Agreement states that the rental shall be payable to the lessor quarterly in advance in the months of January, April, July and October in the year. However examinations revealed the rental payments of P6, 488, 471. 65 for six months effecting October 2012 and ending March 2013 was paid in December 2012. There was another payment in March 2013 of P7, 942, 468.80 for seven months effecting April to October 2013. The audit team established that MITI contravened the lease agreement, a situation that could lead to legal complications should there be a dispute.
When asked to account for the violation of the terms of the Lease Agreement, management indicated that they wanted to pay rent when the funds were still available so that they are covered since they did not want to run the risk of defaulting the rentals. The MITI wants the Department of Land to prepare an addendum indicating that the building was handed to them (MITI) in October 2012 not December 2012, a request the Public Accounts Committee finds perplexing.
While concluding that the procurement process was flouted when tendering for the MITI office block and that the PPADB was not involved in the procurement of the office space, the audit has strongly suggested that the rentals paid outside the lease agreement for the months of October and November 2012 should be accounted for by the concerned officers since the Lease Agreement was signed on 4th December 2012 by Principal State Counsel, Onthatile Moagisi Mosiieman and Houshang Mazidi of Alberta Construction Engineering Pty Ltd.
19 Bokamoso Private Hospital nurses graduate at Lenmed Nursing College
The graduation of 19 nurses from Bokamoso Private Hospital at Lenmed Nursing College marks a significant milestone in their careers. These nurses have successfully completed various short learning programs, including Adult Intensive Care Unit, Emergency Nursing Care, Anaesthetic & Recovery Room Nursing, Anaesthetic Nursing, and Recovery Room Nursing. The ceremony, held in Gaborone, was a testament to their hard work and dedication.
Lenmed Nursing College, a renowned healthcare group with a presence in South Africa, Botswana, Mozambique, and Ghana, has been instrumental in providing quality education and training to healthcare professionals. The Group Head of Operations, Jayesh Parshotam, emphasized the importance of upskilling nurses, who are at the forefront of healthcare systems. He also expressed his appreciation for the partnerships with Bokamoso Private Hospital, the Ministry of Health, and various health training institutes in Botswana.
Dr. Morrison Sinvula, a consultant from the Ministry of Health, commended Lenmed Health and Lenmed Nursing College for their commitment to the education and training of these exceptional nurses. He acknowledged their guidance, mentorship, and support in shaping the nurses’ careers and ensuring their success. Dr. Sinvula also reminded the graduates that education does not end here, as the field of healthcare is constantly evolving. He encouraged them to remain committed to lifelong learning and professional development, embracing new technologies and staying updated with the latest medical advancements.
Dr. Gontle Moleele, the Superintendent of Bokamoso Private Hospital, expressed her excitement and pride in the graduating class of 2023. She acknowledged the sacrifices made by these individuals, who have families and responsibilities, to ensure their graduation. Dr. Moleele also thanked Lenmed Nursing College for providing this opportunity to the hospital’s nurses, as it will contribute to the growth of the hospital.
The certificate recipients from Bokamoso Private Hospital were recognized for their outstanding achievements in their respective programs. Those who received the Cum Laude distinction in the Adult Intensive Care Unit program were Elton Keatlholwetse, Lebogang Kgokgonyane, Galaletsang Melamu, Pinkie Mokgosi, Ofentse Seboletswe, Gorata Basupi, Bareng Mosala, and Justice Senyarelo. In the Emergency Nursing Care program, Atlanang Moilwa, Bakwena Moilwa, Nathan Nhiwathiwa, Mogakolodi Lesarwe, Modisaotsile Thomas, and Lorato Matenje received the Cum Laude distinction. Kelebogile Dubula and Gaolatlhe Sentshwaraganye achieved Cum Laude in the Anaesthetic & Recovery Room Nursing program, while Keletso Basele excelled in the Anaesthetic Nursing program. Mompoloki Mokwaledi received recognition for completing the Recovery Room Nursing program.
In conclusion, the graduation of these 19 nurses from Bokamoso Private Hospital at Lenmed Nursing College is a testament to their dedication and commitment to their profession. They have successfully completed various short learning programs, equipping them with the necessary skills and knowledge to excel in their respective fields. The collaboration between Lenmed Nursing College, Bokamoso Private Hospital, and the Ministry of Health has played a crucial role in their success. As they embark on their careers, these nurses are encouraged to continue their professional development and embrace new advancements in healthcare.
BNF secures 15 constituencies in UDC coalition, wants more
The Botswana National Front (BNF) has recently announced that they have already secured 15 constituencies in the Umbrella for Democratic Change (UDC) coalition, despite ongoing negotiations. This revelation comes as the BNF expresses its dissatisfaction with the current government and its leadership.
The UDC, which is comprised of the BNF, Botswana Peoples Party (BPP), Alliance for Progressives (AP), and Botswana Patriotic Front (BPF), is preparing for the upcoming General Elections. However, the negotiations to allocate constituencies among the involved parties are still underway. Despite this, the BNF Chairman, Patrick Molotsi, confidently stated that they have already acquired 15 constituencies and are expecting to add more to their tally.
Molotsi’s statement reflects the BNF’s long-standing presence in many constituencies across Botswana. With a strong foothold in these areas, it is only natural for the BNF to seek an increase in the number of constituencies they represent. This move not only strengthens their position within the UDC coalition but also demonstrates their commitment to serving the interests of the people.
In a press conference, BNF Secretary General, Ketlhafile Motshegwa, expressed his discontent with the current government leadership. He criticized the ruling Botswana Democratic Party (BDP) for what he perceives as a disregard for the well-being of the Batswana people. Motshegwa highlighted issues such as high unemployment rates and shortages of essential medicines as evidence of the government’s failure to address the needs of its citizens.
The BNF’s dissatisfaction with the current government is a reflection of the growing discontent among the population. The Batswana people are increasingly frustrated with the lack of progress and the failure to address pressing issues. The BNF’s assertion that the government is playing with the lives of its citizens resonates with many who feel neglected and unheard.
The BNF’s acquisition of 15 constituencies, even before the negotiations have concluded, is a testament to their popularity and support among the people. It is a clear indication that the Batswana people are ready for change and are looking to the BNF to provide the leadership they desire.
As the negotiations continue, it is crucial for all parties involved to prioritize the interests of the people. The allocation of constituencies should be done in a fair and transparent manner, ensuring that the voices of all citizens are represented. The BNF’s success in securing constituencies should serve as a reminder to the other parties of the need to listen to the concerns and aspirations of the people they aim to represent.
In conclusion, the BNF’s acquisition of 15 constituencies, despite ongoing negotiations, highlights their strong presence and support among the Batswana people. Their dissatisfaction with the current government leadership reflects the growing discontent in the country. As the UDC coalition prepares for the upcoming General Elections, it is crucial for all parties to prioritize the needs and aspirations of the people. The BNF’s success should serve as a reminder of the importance of listening to the voices of the citizens and working towards a better future for Botswana.
Childrenâs summit to discuss funding of NGOS
One of the key issues that will be discussed by the Childrensâ Summit, which will be hosted by Childline Botswana Trust on 28th â 30th November in Gaborone, will be the topical issue of financing and strengthening of civil society organizations.
A statement from Childline Botswana indicates that the summit will adopt a road map for resourcing the childrenâs agenda by funding organizations. It will also cover issues relating to child welfare and protection; aimed at mobilizing governments to further strengthen Child Helplines; as well as sharing of emerging technologies to enhance the protection of Children and promotion of their rights.
According to Gaone Chepete, Communications Officer at Childline Botswana, the overall objective of the summit is to provide a platform for dialogue and engagement towards promoting practices and policies that fulfil childrenâs rights and welfare.
âChild Helplines in the region meet on a bi-annual basis to reflect on the state of children; evaluate their contribution and share experiences and best practice in the provision of services for children,â said Chepete.
The financing of non-governmental organizations (NGOs) by the state or its functionaries has generated mixed reactions from within the civil society space, with many arguing that it threatened NGOs activism and operational independence.
In February 2019, University of Botswana academic Kenneth Dipholo released a paper titled âState philanthropy: The demise of charitable organizations in Botswana,â in which he faulted then President Lieutenant General Seretse Khama Ian Khama for using charity for political convenience and annexing the operational space of NGOs.
âCivil society is the domain in which individuals can exercise their rights as citizens and set limits to the power of the state. The state should be developing capable voluntary organizations rather than emaciating or colonizing them by usurping their space,â argued Dipholo.
He further argued that direct involvement of the state or state president in charity breeds unhealthy competition between the state itself and other organizations involved in charity. Under these circumstances, he added, the state will use charity work to remain relevant to the ordinary people and enhance its visibility at the expense of NGOs.
âA consequence of this arrangement is that charitable organizations will become affiliates of the state. This stifles innovation in the sense that it narrows the ability of charitable organizations to think outside the box. It also promotes mono-culturalism, as the state could support only charitable organizations that abide by its wishes,â said Dipholo.
In conclusion, Dipholo urged the state to focus on supporting NGOs so that they operate in a system that combines philanthropic work and state welfare programs.
He added that state philanthropy threatens to relegate and render charitable organizations virtually irrelevant and redundant unless they re-engineer themselves.
Another University of Botswana (UB) academic, Professor Zibani Maundeni, opined that politics vitally shape civil society interaction; as seen in the interactions between the two, where there is mutual criticism in each other’s presence.
Over the years, NGOs have found themselves grappling with dwindling financial resources as donors ran out of money in the face of increased competition for financing. Many NGOs have also been faulted for poorly managing their finances because of limited strategic planning and financial management expertise. This drove NGOs to look to government for funding; which fundamentally altered the relationships between the two. The end result was a complete change in the operational culture of NGOs, which diminished their social impact and made them even more fragile. Increased government control through contract clauses also reduced NGOs activism and autonomy.
However, others believe that NGOs and government need each other, especially in the provision of essential services like child welfare and protection. Speaking at the Civil Society Child Rights Convention in 2020, Assistant Minister of Local Government and Rural Development Setlhabelo Modukanele said government considers NGOs as critical partners in development.
âWe recognize the role that NGOs play a critical role in the countryâs development agenda,â said Modukanele.