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Classified Pemandu report exposes Botswana Public Service

A confidential report by a Malaysian private consultancy firm, Performance Management and Delivery Unit (PEMANDU) Associates, that was engaged by Botswana government through the Directorate of Public Service Management (DPSM) has revealed a damning state of affairs in the country’s Civil Service.

Curiously, the report has been ready for long but kept in the shelves by the Botswana government, making it out of reach and touch for the critical stakeholders including the trade unions and the public. The report essentially provides the progress and status update on Pemandu Associate’s activity in Botswana from December 2017 up to September 2018 in which their main aim, which they executed, was to conduct preliminary assessments on the areas of remuneration management system.

In the classified report they unearthed that generally the Botswana Public service performance management is not functioning efficiently as it was supposed to be. According to the report, titled, “remuneration system project report for grades A to D,” there are issues on the complexity of performance appraisal form and biased session between employee and employer.  It further reveals that “the Botswana Public Service today does not have a comprehensive remuneration structure and does not follow best practices.”

Some of the flaws in the system, it posits, is that the current Botswana public service remuneration follows a traditional model made up of grades and notches or steps within grades; and a new employee will start at the bottom notch of the grade as there is no flexibility to take into account special skills and experience. It states that the employee will move up from one notch to another based on promotion and that the notches remain steep, meaning an employee will reach the ceiling of the particular grade quickly.

“The salary for one grade does not overlap with another. This means that on reaching the ceiling (the top most notch of the salary grade), the employee must be promoted to another grade in order to advance in salary. In addition the current design does not have a fixed salary range – it is merely a series of notches within a particular grade and no fixed ceiling and floor levels. This has serious implications in terms of the salary structure in equilibrium.”

To illustrate this, the report gives an example of an employee (A) who may start at the lowest notch of a grade at P20 000 and another employee (B) at the highest notch earns P100 000 adding that the range between the lowest and the highest salary point is then therefore P80000. “Assuming there is a salary increment of 5 percent. Employee at the bottom will now earn P21000 whilst employee B will earn P105000. The gap between the two salary points increases from P80000 to P84000. With another 5 percent adjustment, the gap widens to P88200,” it highlights.

According to the top secret report, this means the structure will slide with each salary adjustment and the gap will grow exponentially as well. It points out that this design is not sustainable in terms of managing the salary bill, keeping equity and maintaining employee morale as the salary pyramid grows steeper with each salary adjustment. It further revealed that the existing salary structure does not follow the norm in terms of range and notches; it’s complex and difficult to manage.

“The salary rates are below market rates and is thus not competitive in terms of attracting and retaining talent and the required professional skills for the country to become a high performing public service sector,” the report compiled by the engaged Malaysians highlights. The Pemandu Associates report also discloses that the structure contains many legacy issues which arose as a means of circumventing the current shortfalls in the system and that there is no review process to sustain a motivated workforce and productivity.

The current salary is a sliding structure, reports states adding that the minimum and maximum salaries (ranges) are not locked and will change according to any inflationary adjustments declared by the leadership. The range (maximum and minimum) within each grade from grade C to grade E is narrow. Hence over time, this would create a bulge of employees who are stagnated at the top of the scale. This was observed particularly for grade E1 where 63 percent of the employees are stagnated at ceiling.

Many of those who have reached the salary ceiling would remain there for a long time as the number of positions at the next level is usually less and consequently, the number of vacancies is much lesser. In the case of grade E1, report states that 36 percent of the employees at the ceiling have remained status quo for more than 5 years – in fact, all 63 percent of them at the ceiling of grade E1 will not be promoted to grade F1 as there are no vacancies in grade F1. “This is demotivating for current employees and a deterrent for the recruitment of much needed talent for the public service.”

In some Ministries, it states the percentage of employees who are stagnated at the top of their scale has reached a dire situation and that the ministry of Basic Education has 82.7 percent of their employees stuck at the ceiling in grade C1 and 42.8percent at grade D1 while stressing “this has an adverse on productivity.” Considering cadres such as doctors and teachers, the government report posits that the remuneration system is not flexible enough to recognise skills.


 As an illustration, it explains that a doctor who joins the public service has a starting basic salary of P187 716 and a scarcity allowance of 40percent of the basic salary to supplement the shortfall in attracting the profession to the public service. It recommends that if the remuneration system is sufficiently robust and flexible, the doctor should be offered a starting salary of P262802 without the need to act as a ‘bandage.’

The same is true for teachers, the shelved report asserts adding that Science and Mathematics teachers join the public service at grade C4 with a starting salary of P73416, supplemented by a 40percent scarcity allowance that makes the total remuneration P102782. “The scarcity allowance albeit a necessity distorts the remuneration structure and makes it difficult to manage the total remuneration.” This comes in light of remuneration system issues which were raised including concern of among others, scarce allowances issues being distributed “unequally” in Botswana.

The current salary plus allowance lags behind the private sector and that it is not competitive and is a concern especially at the leadership level, it stresses. Moreover, the report acknowledges that the government of Botswana has laid out a bold and compelling vision of what the future of the country would look like in Vision 2036, which is, transforming from an upper middle-income nation to a high-income nation.

It adds that “the critical successes factor in arriving at a high-income nation status will be a high performing public service sector that will move the many levers for socio and economic development.” Creating and sustaining a high performing public service sector, it emphasises that will depend to a larger part on having a remuneration framework that will enable the government to attract, retain, and motivate public service employees.

The report further cites a study by the University of Warwick, United Kingdom which showed that productivity increased between 12percent and 20percent if an employee was happy and that in another article, it was noted while money is not the only motivator and it is not the primary motivator for everyone, it is an important motivator for most people in the workplace including the public servants in Botswana.

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Motamma Horatius on politics and motherhood

13th January 2021
motamma

While it takes a lot to penetrate and thrive in the male dominated political space in Botswana, Block 3 Ward councillor Motamma Horatius, is one of the few females defying the odds.

Driven by passion, Horatius has always worn many hats and today she has become one of the few women who are thriving in the political space in Botswana. Prior to pursuing politics, she was an active participated in the creative space.

Horatius, a beauty queen, notably famous for her reign as Miss World Tourism Botswana represented Botswana in a television show famously known as Big Brother Africa. During her stay in the house, she got termed darling of the continent for an outstanding performance that promoted unity, humility and culture.

After serving for some time in public space, and making a name for herself as well as serving as a brand ambassador she decided to step in a career that will forever challenge her. This was after she had travelled the world and demonstrated her unique leadership skills and brilliance.

“I stopped and asked myself why am I not incorporating this brilliance back home. And wherever you go worldwide Botswana with all her faults is a beacon of hope in everything. And even successful countries came here to benchmark and implemented our policies and are flourishing such as Rwanda. So I decided to join active politics and go straight to the ruling party to add a youthful feel to an already existing force and help modernise it to serve better not from afar but from within,” she clarified.

“So my ample experience in civic leadership across countries around the world catapulted me to join active politics because I wondered, if I can do as much as an individual even across nations, how much can I do whilst in office, locally. And I chose to start from the ground up, in order to avoid leaving the locals behind.”

The stern and tenacious young leader, currently sit as the Chairperson of Finance Committee at Gaborone City Council, and also chairs Performance Monitoring Committee.

While a typical girl would dream of becoming either a nurse or choose a ‘girl’ orientated deemed career, she had a heart for politics from a very young age.  By the time she left the creative space, she had already made a name for herself, that she needed no introduction.

“I had to acknowledge first that I am a woman, and being a woman means you have to work 200 percent more than your male counterparts. So it took sleeplessness nights, and a massive amount of working smart to win legitimately,” she said.

She acknowledges that she faced a lot of challenges during the 2019 elections which she had to overcome through the assistance of her loved ones and family.

“Politics is expensive but I managed by God’s grace, family, friends, acquaintances and good Samaritans but my mind helped. I am a very good planner when it comes to execution,” she said.

“Another hurdle is, being a young woman, I had conceived during the time of primary elections; so campaigning whilst expectant, managing your emotions through betrayals, insults, stress, house-to-house then giving birth and having to hit the ground in less than two weeks having given birth via C-section, was a hurdle I overcame by God’s mercy and I am thankful to my family for helping me with the kids because politics means a lot of time away from home.”

“Another hurdle was to portray an all rounded culturally grounded Motswana woman soft but yet stern, respectful but can articulate issues well. Because even though we are civilized our society still upholds unwritten yet practiced values of what a woman is and what a man is, and if you defy societal expectations, it judges you harshly. But thankfully I remained focused on who I was and didn’t try alternate anything When I lost some of the original members of my campaign team. The pain was deep. But I wiped my tears. Soldiered on, and God increased twice the initial number.”

At some point she had to face demeaning words from other male contestants, but the best to do at the time was to shun negativity and stay focused. Male intimidation never tugged her down.

“My experience with 2019 elections was rather inclined to learning as it was my first time running for office as a politician, so I wanted to see if really hard work has results because I always hear stories of how people are bought,” she said.

“So since I was not buying anyone, I was on a learning curve to test my hard work style of delivery against what is believed out there. So it was exciting and again I say it was a learning curve as most NGOs fighting to increase women participation in politics were continuously training us.’

Despite everything she feels women political participation in Botswana is still low. She has pleaded with the media to cover them more often as she believes maybe it will help more women to run for office.

Botswana has few women in parliament, giving men dominance in policy decisions. In a 63-seat parliament, Botswana has only seven female MPs, four of them being specially elected lawmakers.

According to the 2019 edition of the biennial Inter-Parliamentary Union (IPU) Map of Women in Politics. Among the top African countries with a high percentage of women in ministerial positions are Rwanda (51.9%), South Africa (48.6%), Ethiopia (47.6%), Seychelles (45.5%), Uganda (36.7%) and Mali (34.4%).

The lowest percentage in Africa was in Morocco (5.6%), which has only one female minister in a cabinet of 18.

Other countries with fewer than 10% women ministers include Nigeria (8%), Mauritius (8.7%) and Sudan (9.5%).Other African countries with high percentages of women MPs include Namibia (46.2%), South Africa (42.7%) and Senegal (41.8%), according to the report.

Though a slight increase, Botswana is still lagging behind when it comes to women political participation.

According to a report made by IEC for the 2019 elections, there is 11.1% women representation in parliament. There has been a 1.6% slight increase from the 2019 election compared to the 2014 elections.

According to United Nations, there are two main obstacles that prevent women from participating fully in political life.

These are structural barriers, whereby discriminatory laws and institutions still limit women’s ability to run for office, and capacity gaps, which occur when women are less likely than men to have the education, contacts and resources needed to become effective leaders.

As it stands though, Botswana has continued to recognize gender equality as central to socio-economic, political and cultural development through its National Vision 2036.

Following the adoption of the National Policy on Gender and Development in 2015, the National Gender Commission was established in September 2016, to monitor implementation of the policy.

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Gov’t imposes austerity as financial year closes

11th January 2021
President Masisi

Government ministries and departments have moved to cut expenditure in the last quarter of financial year in order to survive the economic hardship occasioned by the covid-19 pandemic. Since the outbreak, Government and the private sector have been hard hit financially due to limited economic activity brought about by government response to fighting the pandemic.

In an urgent savingram by the Permanent Secretary in the Ministry of Local Government and Rural Development, Molefi Keaja addressed to all council secretaries and town clerks, the government informs that it is facing unprecedented budgetary challenges for Financial Year 2020/2021.

“This has necessitated measures to be put in place to conserve cash and ensure that government is able to honour its financial obligations in the remaining (3) months of the financial year,” said the savingram dated 24 December 2020.

The Government has cut all travel by Ministries, Departments and Agencies (MDAs) including State owned entities (SOEs) and Local Authorities until the next financial year in April 2021.
It has also taken a decision that all meetings, interviews, seminars, workshops, conferences, retreats, annual ceremonies and hospitality events should be conducted virtually, which save on the cost of securing venues, conference facilities and meals/refreshments.

“No replenishment of refreshments for the Executive Cadre (E2 salary scale and above) until the end of the financial year,” Keaja directed. Last year government also resolved that due to the financial effects of Covid-19 the government will no longer recruit for any jobs during the 2020/2021 financial year.

The Cabinet directed that the 2020/2021 provision for vacancies be withdrawn from Ministries, Departments and Agencies recurrent budgets to cater for supplementary estimates. According to the saving gram then by the Directorate on Public Service Management (DPSM) said the country faces fiscal challenges which have been accentuated by the emergence and the spread of the COVID-19 pandemic.

Amongst key ministries and departments affected were the Botswana Defence Force, National Strategy Office, Directorate of Intelligence and Security (DIS), Commissioner of Police, Commissioner of Prisons, Clerk of National Assembly and the Directorate on Corruption & Economic Crime (DCEC).

It further deliberated that all various institutions that had begun recruitment for existing vacant positions be frozen for the remaining period of the 2020/2021 financial year. “Since funds for the vacancies will only be recruited in the next financial year 2020/20121, Ministries, Department and Agencies are advised to discontinue recruitment into such vacancies until 1st April 2021. Those who are already at an advanced stage of recruitment process are advised to withhold appointments until further notice.”

The Director of Directorate on Public Service Management (DPSM), Goitseone Mosalakatane, told the parliamentary Public Accounts Committee (PAC) in September that despite the high unemployment rate, they cannot hire for the posts because part of the funds have been withdrawn to fight the Coronavirus.

With just a few days into the New Year, Covid-19 seems to be taking its toll and its effects will be felt vastly in the long run. Countries worldwide, including Botswana are injecting in millions of money in the fight against the deadly virus therefore placing immense uncertainty on country’s economy.

When delivering his speech at last year’s State of Nation Address President Mokgweetsi Masisi said during 2020, the domestic economy was expected to contract by 8.9 percent indicating that this is attributed to an expected sharp decline in major sectors such as mining, (minus 24.5 percent); trade, hotels and restaurants (minus 27.4 percent); construction (minus 6 percent); manufacturing (minus 3.9 percent); and transport and communications (minus 2.5 percent).

However, he assured that the economy is expected to rebound during 2021, with overall growth projected at 7.7 percent. The anticipated recovery will be driven by a rebound in growth of some major sectors such as mining (14.4 percent), trade, hotels and restaurants (18.8 percent), and transport and communications (4.2 percent).

Furthermore, Masisi pointed out that the recovery will also be supported by the Economic Recovery and Transformation Plan currently being implemented by Government. “It is critical to note that these projections are dependent on, among others, the duration of the COVID-19 pandemic and related restrictions.

These containment measures have the effect of reducing spending by firms and households and causing supply-chain disruptions. Beyond this, the recovery phase will be influenced by confidence effects on households and businesses; sectoral transformation and changes in work patterns; as well as prospects for the recovery of global financial markets and commodity prices.”

Emphasising this, he explained that despite the challenges of COVID-19 there still remains the delicate balance of opening the economy whilst containing the disease burden. “Inflation according to the latest data from Statistics Botswana, inflation fell significantly from 2.2 percent in September 2019 to 1.8 percent in September 2020, remaining below the lower bound of the Bank of Botswana’s medium-term objective range of 3 to 6 percent,” he said.

The significant decline in inflation mainly reflects the downward adjustment in fuel prices in June 2020. However, inflation may rise above the current forecasts if the international commodity prices increase beyond current projections and in the event of upward price pressures occasioned by supply constraints due to travel restrictions and lockdowns.

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BDP readies for Congress

11th January 2021
BDP congress

The Botswana Democratic Party (BDP) last year had to cancel its elective congress due to the strict measures that had to be put in place due to Covid-19 pandemic outbreak.

Two other party events Women’s Wing Congress including the much anticipated victorious election celebration were also postponed due to the pandemic as gatherings were cancelled indefinitely.
However the BDP is adamant that the party will be able to hold its National Congress and all other events that had been frozen this year.

Speaking to this publication chairman of BDP Communication & International Relations Sub-Committee Kagelelo Kentse said that the party was readying itself for the congress with the main objective being to review resolutions that were taken at their 38th National Congress in Mochudi in 2019. Emphasising this, Kentse said it was commendable that most of the resolutions taken in 2019 have by far been fulfilled.

Moreover, he said it would mean a lot for the party to be able to meet at the congress, this he said would give them the opportunity to introspect and reflect with regards to their manifesto. In 2019 the BDP made about eleven resolutions of which five of these were resolved and gazetted. The abridged resolutions were that the amendment of the law to allow agricultural land owners to use up to 50 percent of their land for non-core purposes, to amend the law to cancel transfer duty on property transferred between the spouses.

President Masisi also passed a law to allow married couples to be independently allocated land and increase threshold for non-payment of transfer on property acquired from P250k to P750k. On the resolution in the tourism sector, Kentse said efforts are very advanced to have local play a part. He said there is ongoing work with the Ministry of Lands on concessions that will be allocated to citizens.

According to the BDP communications chair the Ministry of Tourism has availed more opportunities in dams for tourism thus far, having already issued expression of interest for Letsibogo, Dikgatlhong, and Gaborone dams. Citizens are said to have applied for tenders which are currently under evaluation. There are about 45 campsites set aside for citizens in game reserves and forest reserves for tourism.

The resolution on the declaration of assets and liabilities law which was passed and amended this year, was supported by all legislators including those from opposition. Emphasising this he explained that contentions were on issues to do with valuations, and leaders have started declaring.

With the Congress comprising of the elective congress, the BDP is yet to embark on it an objective Kentse said is on their to do list this year even though the calendar of events has not yet been made.
The elective congress has aroused interest, especially the Secretary General position which has attracted a number of participants of which observers believe will accord the incumbent, Mpho Balopi, the current secretary general, the opportunity to buy time if at all he will seek re-election in the position.

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